Warren and Hilliard League
Minutes of the Annual General Meeting held on Saturday 2nd October 2010 at Kingswood Golf & Country Club
Present: Colin Griffith - Chairman of the meeting
Richard Carr - Vice Captain
Geoff Hubbard - Vice Captain
1/ The notice calling the AGM was approved by the meeting.
2/ No apologies for absence had been received.
3/ The meeting agreed that the Minutes of the AGM held on 12th October 2009 which had been circulated via the website were a true record and were agreed by the meeting. There were no matter arising from these minutes.
4/ Accounts for year ended 31st October 2010:
The accounts were circulated and it was outlined that the increased subscription broadly covered the costs of a very good prize table and there was also a small cost of engraving to catch up with some mssing names from the trophies. It was agreed there would be no change to the subscription levels (£35 each for WL and HL) levels for next year.
5/ Results from the day:
Warren League trophy Winners Tyrrells Wood
Runners-up Leatherhead
Parker Plate Winners Betchworth Park
Runners-up Purley Downs
Hilliard Cup Winners Shirley Park
Runners-up RAC
Hilliard Plate Winners Redhill & Reigate
Runners-up Banstead
Wooden Spoons Warren Coombe Hill
Hilliard Tyrrells Wood
6/ Administration issues:
Match results: it was important that all clubs reported their match results to Colin via e mail regardless if they are playing at home or away or indeed if they win, lose or draw as per Rule 14.
Tees of the day: it was reported that there had been a few occasions this year where home clubs had suggested playing WL matches from the White tees. It was agreed that the WL was a Yellow tees competition and in future all WL matches should be played from those tees. HL matches should play from the White tees of the day.
Refreshment: it was reported that this year there had been a number of disputes between clubs regarding payments and the food provided in WL matches. In the HL the position outlined in the rules for food is much clearer and no such issues had arisen. As we have now concluded the 2 year match cycle Colin suggested that in future the home WL copy the HL and that the Home team pays and provides sandwiches or baguettes and chips. The meeting agreed with this suggestion and Rule 15 will be amended.
Fixture dates: a few games had been played this year after the second week of September and Colin reminded the meeting that this is the latest date for any WL / HL match (Rule 17) to be played in order to allow time for any required play-off matches.
7. Format of the Leagues in 2012
A proposal had been tabled by Banstead and Tyrrells Wood and circulated to all members with the AGM papers. It suggested that we increase the number of member clubs to 20 and form 4 leagues of 5 clubs thus enabling the number of fixtures each year to be reduced from 8 to 4 in order to assist clubs that were finding it increasing difficult to consistently field teams. However after extensive and constructive discussions it was very clear that the majority of clubs wanted to continue with the existing format and thus the prosal was not approved.
In order to assist those clubs it was agreed that Rule 3 (limiting players to a maximum of 4 games a year) would be deleted and also clubs would be encouraged to extend the period that they played their matches over the year rather than play all their games in the June to August period.
8. Any Other Business:
It was agreed that in 2011 the dinner seating plan would permit players to sit together with their opponents / players they had played with earlier in the day if requested.
Some members felt that there was still confusion on how the WL courtesy shot effected handicap calculations. Colin agreed to post a couple of examples on the website to fully clarify the position.
9. Date of next AGM meeting and finals day:
This will be held on Saturday 8th October 2011 at Kingswood. The start time will be 11am to ensure a finish in the daylight. The AGM will be held at 6.15pm and followed by dinner.
Colin Griffith
Warren League Captain
20/10/2010